Friday, May 24, 2013

Letter regarding Travel and Visa Request for Conference

Sample Letter reminding conference attendee to file for the visa and other requirements

Dear [Name] 

Once again, we look forward to meeting you at the airport on [date]

You will find attach to this email your official invitation to the conference. Please check if there are mistakes in your name or address and if they correspond to the one in your passport. You should get an appointment at the embassy in your country as soon as possible. It might take a couple of days, so the sooner you call them the better. Before going to your appointment make sure that you have all necessary documents with you, including the Official Invitation (attached to this email) and hotel reservations, to avoid further complications.

Also, you only need to secure a health and travel insurance for the days of the conference. Do not hesitate to contact me if you have any questions and keep me updated about your visa request. 

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