Letter Declining to Bid due to Supply and Schedule

How to politely decline an invitation to bid letter without burning any bridges with the client. Take a look on the following sample letter:

Sample letter to decline a bid due to supply and schedule

Dear Mr. Anderson,

Thank you for giving us the opportunity to bid on your requirements for the upcoming Relief Goods Charity.

We are not, however, submitting a bid at this time because we are unable to meet your supply demand and delivery schedules. At present, we are unable to supply the large amount of canned good products to the Bay Area.

We want to remain on your bid list and, perhaps on future quotations, to bid by product within these areas where we can supply.

Thank you for your interest in our company.

Regards,

Sara Thames

Marketing Specialist

------------------------------------------------------------------

Related Keywords: decline of bid letter, gracefully declining, polite refusal letter, refuse to bid letter, withdrawal of bid letter