Decline Letter to Bid on Client's Project

Here, we have a sample decline letter to show a refusal to bid on client's project

Sample Decline Letter to Bid

Dear Mr. Anderson,

Thank you for allowing us the opportunity to bid on the La Mesa Towers Interiors for your renovation project.

We are declining to bid at this time, however, because the laminated hardwoods you requested are no longer manufactured by our suppliers. As you may know, we only do custom work per unit.

If you have not yet made the final decision to purchase these stock items, we would like to offer you our new catalog of pristine Oakwood and Mahogany hardwoods. These are available in large quantities for the next quarter.

In any case, please have us on your list of bidders for any future needs.

Very truly yours,

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Letter Declining to Bid due to Supply and Schedule

How to politely decline an invitation to bid letter without burning any bridges with the client. Take a look on the following sample letter:

Sample letter to decline a bid due to supply and schedule

Dear Mr. Anderson,

Thank you for giving us the opportunity to bid on your requirements for the upcoming Relief Goods Charity.

We are not, however, submitting a bid at this time because we are unable to meet your supply demand and delivery schedules. At present, we are unable to supply the large amount of canned good products to the Bay Area.

We want to remain on your bid list and, perhaps on future quotations, to bid by product within these areas where we can supply.

Thank you for your interest in our company.

Regards,

Sara Thames

Marketing Specialist

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