Sample letter to customer explaining refund

This sample letter to customer explaining refund. You should customize this letter to be suitable for your need.

<Date>

Dear Customer:

Enclosed with this letter you will find a refund check from Minnesota Energy Resources.  This refund is due to a pipeline refund of taxes collected as well as a true up of gas costs and was approved by the South Dakota Commission.  Your refund was calculated based on your past 12‐months of natural gas usage as a Minnesota Energy Resources customer and will differ from customer to customer.  Interest has been added to your one‐time refund. 

We apologize for any inconvenience this refund may have caused you.  Please feel free to contact our 24‐Hour Customer Service at 800‐889‐9508 should you have any questions. 

Customer Service

Minnesota Energy Resources

Sincerely,

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Thank you for choosing our services letter

Here is a sample thank you letter to customer or client for choosing your services. You have to modify the letter according to your purpose.

Dear Mr. Alex,

We would like to thank you very much for choosing our services for your delivery needs. Without you, our loyal customer, our service wouldn't be number one in the [industry name] industry.

It is our commitment to provide you with the best and reliable 24-hour service. We guarantee your satisfaction and money's worth on every transaction made with us. Each service will be carried out safely, securely and on-time.

To help you know more about our services and what you can expect from our staff, please refer to our company website www.xyzcompany.com

Again, I thank you for choosing [company name] for your [need] needs, we always look forward to serve you.

Sincerely,

Adam Hamilton

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Letter on Delivery and Shipping of Product Orders

A detailed letter outlining the Delivery and Shipping of a Product or How to Place an Order for a product

Dear Maria,

Thank you for inquiring about our shipping process.

Please see procedures below for orders outside of Delaware:

You may send us your orders via e-mail or complete our shipping order form online. Once we receive your orders, we will send you an official quotation that includes the freight cost estimate.  Please note that all freight costs are billed to the customer. All freight costs are based on the weight of the products and the exact delivery address.

Payment terms are PRE-payment prior to shipping via telegraphic wire transfer (bank to bank only) to our account number below:

Delta Queen Bank

#222-3333-4444

Upon receipt of your payment, we will send your orders via air cargo. We will also send you via e-mail your tracking number on the same day that you sent us your payment. You should receive your orders within two working days.

If you have any more questions, please feel free to email me.

Best Regards,

Mark

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Request Letter for Salary to be Release by the Accounting Department

Are you experiencing some inconvenient delays in getting paid for a project done? Write them a letter to get the paperwork moving and the check released

Dear Sir,

hope you are fine !

I would like to personally ask you about the status of my salary for the projects we've done. I've been following up with Accounting and they've told me that my check hasn't been released nor signed yet. I hope you can advise me as to when I can pick up my check. In good faith, I have rendered my services on time and I have performed efficiently throughout the duration of the project.

Is it possible po to get my payment before the end of this month?

I hope to hear from you soon.

Regards,

Jack

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Collection Letter Reminding Client of Overdue Balance

A letter citing an overdue bill by client, the response should elicit an immediate payment by the one in debt.

Dear Miss Sozan,

On September 20, we sent you an email in regard to your past due account of $2,500. Until now we have not received a response.

If there is some reason why payment has not been made, we should appreciate your writing to us. Otherwise, we shall assume that nonpayment is due merely to an oversight and that we will have your payment in a few days.

Best Regards,

Adam Maldev

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Notice of Corrective Action on Employee Letter

A notice of suspension without pay for an erring employee which requires an immediate corrective action by the human resources department.

Dear Abel,

The company is exercising its inherent right to discipline its employees, as this is necessary to maintain the current productive and safe working conditions that we have in place.

Your single act last Tuesday, formally filed today as insubordination is considered an offense under our code of conduct. As this is a repeated offense, the penalty shall be cumulative of all your past offenses. As a corrective measure, you are being suspended for 30 days without pay. I hope you do realize the weight and consequences of your infractions.

Please come by my office this afternoon, I would like to further explain why such a corrective action was decided by management.

Regards,

Robert Wallace

Human Resources

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Progress Report Letter to Boss about Business Status

A letter informing the boss of the company's current business status.

Dear Boss,

I believe we are now experiencing the turnaround we have been waiting for. I would like to think that we are reaping the benefits of what we’ve been working on. We’ve had two good close streaks in a row for three quarters the past year, and I believe we are going to have more sustainable and profitable growth in the coming months.

I would not worry about the past now, we have so much to look forward to, now that these results are in, there’s a lot of opportunity to try different markets.

Best Regards,

Maria Orser

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Sample Invitation Business Letter to Trade and Industry Event

Sample Business letter promoting a marketing and trade event, also inviting other contractors and suppliers to sign up and register.

Dear Robert,

The North Business Contractors Development Society in partnership with the Foreman Marketing and Communications Group is conducting a three day Open market affair for Contractors - “Making Contract Work Count for You by the Hour” on October 10, 2012 (Sunday) at the Bayridge Auditorium Hall B.

The forum will have an in-­depth discussion of the ABC’s of marketing, basics of contractor agreements and case studies. There will also be a job fair and contract work market where selected participants can promote their services to potential partners and investors in the region.

In line with this, we are inviting you to participate in this once-in-a-­lifetime event that offers talks by industry professionals on Trade and Industry Knowledge on Construction and Installation services.

A special early bird rate for freelance contractors is $400 and is due on August 12, 2012 (Friday). Kindly submit your registration forms to mwhitehall2012@gmail.com and make payments at the marketing office to complete your registration. Look for Mr. Marion Whitehall to inquire about other payment options other than cash or check (bank deposit, paypal or wire transfer) for further inquiries.

Hoping for your positive response on this matter. Thank you and we look forward to a longstanding partnership with you. Hand in hand, let us all uplift the future of the trade industry this endeavor.

All the Best,

Sara Whitehall

Contractor Services, LLC

Regional Officer

State League of Contractors

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Letter Informing Client of Contract Signing Schedule

Sample letter informing a business associate that contracts and agreements are underway.

Dear Mr. Anderson,

Thank you coming in last Tuesday to sign our Memorandum of Agreement.

Attached is a a draft of our initial management contracts. Please read them carefully, and if you have any questions, you may email me. I would suggest you go through with your legal adviser on several key clauses (namely the exclusivity and lock-out clauses we have for specific brands).

Auditors from Legalworks, LLC will be finalizing the contracts by next week, so we would appreciate your comments before October 4. We will also require you to send in all pertinent documents such as government-issued permits and a copy of your business license. Please include license and registration numbers, date issued, point of validity dates, etc.) Please send the information by courier as soon as possible.

We will inform you of the date and time of the contract signing once we have everything ready. We are looking forward to start this project with you.

Thank you very much,

Sara Lapland

Business Development Officer

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Related Tags: How to write Business Letter, contract letter, Memorandum of Agreement letter

Letter Negotiating Price Rate with a Freelance Contractor

Getting the price down pat with a contractor can be tricky, but here's a letter affirming the freelancers ability and at the same time convincing him to make a decision on the rates.

Dear Mark,

Got your email :) There's no doubt about the quality that you put in your work.

So in terms of project rates, how can we meet at the middle to push this through?

There is a budget in place as I've mentioned its $1800 per contract and that amounts to guaranteed work for the whole year. I do not want to put you on the spot as much as possible, so that's why you need to tell me your industry rate for this kind of project before we meet the clients.

The good news is, since this is the first contract work with Medea Inc. and you are the first contractor to offer HD capability, technically the only one to offer this service to them. You have the market cornered, for sure there is a repeat business here. Let me know your decision as soon as possible.

Regards,

Sara Sturgess

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Request for Quotation for Services Offered

Here is sample letter of "Request for Quotation for Services Offered" . You should  modify this  Inquiry letter according to your need and situation.

Inquiry letter on service packages being offered by an outsourcing company

Hello Sally,

I was at the outsourcing meeting yesterday at North Ridge, we are very interested in acquiring one of your key services. Our company would like to know more about the details of the Silver service package you mentioned at the end of your talk. We just need a list of the services you are offering that's already included in the Silver service package. Please send me a quote. I'll be forwarding this to our Products Advisor for consideration.

Thank you very much,

Maria Curtis

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Related Tags: How to write Inquiry Letter, quote request letter, Request for Quotation letter, service package letter

Turning Down a Contractor Letter

Here is sample letter informing a contractor that a bid has been made. You should  modify this  inquiry letter according to your need and situation.

Dear Mr. Daniyal,

Thank you for submitting your project proposal for the West Wing Building A renovations. Our board has made the decision to award the contract to Deltatech Installations & Molding LLC.

We thank you for your time. If we ever are in need of your services, we will contact you for future bids.

Regards,

Maria  Clarens

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Shop Closed for the Holidays Letter

Here is a sample letter for "shop closed for the holidays" . In this example the letter about  Christmas holiday.

To All Our Valued Customers:

Our store will be close on the following dates for the holiday season: December 24 (open at 9am-1pm only) and December 25 (Christmas Holiday); December 30 to January 1 (New Year Holiday)

Our specialty goods were SOLD OUT, but still lots of great finds available on our online store for your loved ones this Christmas! Watch out for exciting new products to be launched early 2014!

Thank you all for your support.

Management

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Customer Damage Control Letter

Here is a sample letter for Customer Damage Control. You should  modify this letter according to your need and situation.

If a customer gets angry over your business services, apologize quickly with this sample apology letter:

Hello Mr. Jack,

I'm sorry to hear that you are having trouble getting in touch with our customer service hotline. If you email your address and order number to sales@productsxyz.com then we can have a look into your order. Thank you for letting us know about the matter of your shipment, we will get back to you as soonest possible.

Sincerely,

Sara

Customer Service

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Letter about Deposit of Payment at the Bank

Sample Letter notifying supplier that payment has been made at their bank account.You have to modify this letter according to your purpose and situation

Hello Mr. Mark,

This is regarding your inquiry about your cheque for March 2013. We no longer send our payments through mail, we now deposit payments directly into the bank accounts of our suppliers.

We have already deposited your check last May 7, 2013. The amount is $3,200.50 (net of withholding tax). Please check your bank account for the payment made.

Thank you,

Sara Watson

Accountant

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Letter against employer for unpaid Work

Here we see an example of letter filing a legal suit against employer for unpaid work. You have to modify this letter according to your purpose and situation

Dear Mark,

Its really unfortunate that we have to come to terms this way. But you leave me no choice as you have completely ignored my emails. I am taking you to court.

You have already profited from our hard work, as a contractor please have the conscience to pay your freelancers. This is very unprofessional and morally, such business practices disgusts me.

Please expect to hear from my lawyer within the week.

May God help you.

Adam

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Letter to Customers: Store Moving into Better and Bigger Location

Opening the year in a new branch? Business is definitely booming in your town. Give your customers a reason to countdown towards the new year, make them check out your new store!

Dear Customer,

Cafe Espressari is looking ahead to 2013.

By the beginning of the new year, your favorite coffe shop will be moving behind the historic walls of Ildefanta, the music and arts quarters of the South district.

Our new facility will host three specialty floors- smoking, non-smoking and a library lounge. There will be free WI-FI for regular patrons and laptop charging stations.

You are welcome to visit us as soon as settle. Let’s continue to look ahead together and start roasting!

Maria

Cafe Espressari

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Thank You Contract Letter for Purchase

What's the best way to follow-up on a quotation and push the client towards signing the business agreement? Just remind the client of his needs and the sense of urgency involved in acquiring the service or product. It also pays to thank the customer for the sale.

Dear Customer,

We’re very excited that you’ve chosen FlyerOne Tours to meet your travel needs.

I want you to know that I personally will be involved with your account and stand ready to answer any concerns you have as you prepare to attend the Annual Summit Business Convention in Tokyo.

I’ve enclosed a reprint and the receipt of your booking which includes the flight itinerary and hotel accomodations.

Details as follows:

Roundtrip Airfare - $850

Hotel (Business Suite) - $400 per night x 3 days - $1,200

Car Service (hotel and venue) - $ 400

To ensure your seating reservations, simply sign the enclosed agreement page on or before May 28, 2013 and fax or email back to me the soonest.

Thank you for the confidence you’ve placed in our company.

With kindest regards,

Sara

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Marketing and Sales Letter for Software and Technology Company

Sample marketing and sales letter for software and technology company, letter to other company, formal business letter:

Dear Sir,

I am very heartened to inform you that I have been researching about the technology profile of your organization and believe that there might be some synergy between our organizations to work together and for us to provide our backend support.

Media Shift LLC is a leading end-to-end custom application development and Web solutions provider, having an extensive experience in developing Web based and stand alone software and applications, varying from enterprise level application development for the organizations like Microsoft (We are Microsoft Gold certified partners 2008). Business applications and product development for mid market organizations across the globe. Developing websites and web applications for various small IT/Web Solutions companies across Europe , US Africa and Asia Pacific.

We would be happy to align ourselves to the following types of requirements from our clients:

• Web Applications Development

• Website Design

• Portals Development

• Website / Training Content Development

• Customized E-commerce Integration

• Website Maintenance

• Training & Consulting

• Implementations Consulting

• Remote Infrastructure Management Systems

We have now grown to accommodate more than seven hundred software development personnel (General qualification like Bachelors of Engineering, Masters Of Technology & Bachelors of Technology and Masters in Computer Applications and Bachelors in Computer Applications ) and in our drive to demonstrate the high standards to which we work, the facility became ISO 9001:2000.

We would be keen to explore the possibilities of working for your company to provide technology development services and your own extended teams working from our development centre to add value to your existing line of business.

I very much look forward to speak to you, please advice me a suitable time for a telecom to further understand the business model and milieu of the organization to replicate what we have already achieved for organizations like yourselves.

Warm Regards,

Adam Watson

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Letter to Build Business Relationship with Client

The following sample letter is sent to client to build a business relationship with him

Dear Adam,

Thank you for inviting me to attend the Tuesday's meeting to answer questions from your managers. Learning of AgriVet's corporate mission was interesting and informative. With the keen approach your company has taken the last quarter and your constant commitment to quality and value, AgriVet will certainly continue be one of the leaders in the industry. As a media strategist, to work with such a pioneering company is professionally very rewarding for me.

Now it is my intent to do everything possible to help Agrivet reach its long-term goals. As mentioned at the meeting, one way I can help is to arrange an overall assessment of your operations by our researchers and planners, and I’m proceeding with plans to do just that. I am meeting with our core team at North Bay to identify the key parameters in improving your facilities and protocols on a cost-efficient basis.

Please let me know when I can be of further help to you. I plan to continue to work closely with you and your managers on this project.

Sincerely,

Sam Watson

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Advisory to client letter, Business letters, client and product concerns,