New Employee Welcome Letter template

Here is a "New Employee Welcome Letter" template which is very important to companies and Human Resources department .

(Organization Name / letterhead)

(Current Date)

[First Name] [Last Name]

[Address line 1][Address line 2 ]

[City],[State][Zip]

Dear [First Name],

Upon completion of your first <number of days> days of employment, you will be eligible for many plans and programs in our benefit package. This letter contains information about our plans and programs that will guide you in selecting those that meet the needs of you and your family.

The coverage available , the eligibility requirements and sign-up procedures as follows:  

- ( List of benefits, eligibility requirements and sign-up procedures)

Please call me within the next few days to arrange an appointment to answer any questions you might have, and to complete the sign-up procedures for the optional coverage.

( Manager)

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Sample Appointment letter

Here is a sample appointment letter,  appointment letter template . You have to modify this letter according to your need.

To: [Name] (Holder Passport No.__)

On behalf of [Company Name], We here by inform you that you are appointed as Computer Engineer in our organization . Details as follow:

Position: Computer Engineer

Monthly Salary: USD 5000

Annual Bonus: Based on your performance

In the best interest of [Company Name] , We will need your confirmation immediately.

We look forward to you being a part of our team

Sincerely Yours ,

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Latest Job Releiving letter format

Here we see a latest simple relieving letter format

DATE

Dear [name]

With reference to your resignation letter dated on 13-May-09 we hereby accept your resignation and agree to relieve you from the duties on 31-May-09. We confirm that you have been working in our company from 03-Sep-05 to 31-May-09.

During your employment with us we found you to be hard working, diligent and honest in performing your duties.

The management would like to thank you for your service with the company and we wish you all the best in your future endeavors.

Sincerely,

For COMPANY NAME

NAME

Operation Manager.

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Disciplinary Action Letter on Frequent Tardiness

The following is an example of disciplinary action letter on frequent tardiness of an employee. If you wish to use this letter you have to make your own modification to suite your case.

To All Concerned,

Re: Penalty for Habitual Tardiness

This administrative matter concerns the habitual tardiness of Mark Jay Jhonson, an accountant from the Finance department.

In compliance with office policy, Mark Jay Jhonson submitted his letter of explanation dated March 10, 2012 extending his sincerest apology for having incurred a series of tardiness in reporting for work.

The explanation offered by Mr. Jhonson is that his tardiness is mainly due to his scoliosis.

The administrative board finds that Jhonson’s explanation does not merit consideration to justify his habitual tardiness and recommends that he be reprimanded with a warning that repetition of the same offense will warrant a severe penalty. Moral obligations, performance of household chores, traffic problems, health, domestic and financial concerns are not sufficient reasons to excuse habitual tardiness.

He is now suspended for ten days without pay. This is a stern warning to all employees that such an offense will be dealt with severely.

Noted:

The Manager

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Recruitment Letter: Seeking Applicants for employment

Here is a sample of recruitment letter where the company is seeking for good qualified applicants for multiple jobs. You need to customize the letter to be suitable for your purpose.

Hello Everyone,

Just a reminder that at Rnabock we're always looking for good and talented people for a number of companies we deal with. Are you seeking employment right now? Maybe you've fancied a change for a while. Or maybe you've just come out of crunch and think that now's a good time look and see what's around.

Whether you're in the US already, or would be interested in moving to the US, we'd like to hear from you. Some of our clients don't offer the best relocation packages, some do, and one in particular offers awesome packages to those they want - but you'll never know till you find out!

So, if you're on the lookout and fancy discussing your options, drop us a line at info@Rnabock.org

Regards,

Hiring Manager

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Clearance Procedure Letter Pending Resignation

Before resignation from the company , the employee must deliver all company properties for example : Laptop, company ID card, company car, etc… In addition, he should clear all related responsibilities.

Dear Employee,

In line with your resignation, we would like to inform you that you must turnover all responsibilities to your immediate supervisor.

All assets and company properties such as company ID, employee handbook, access card, health card, insurance certificate, and other issued assets must be surrendered to the Human Resources department including your clearance form before the end of the week.

Duly Noted,

Sandy

Human Resources Officer

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Letter Addressing Workplace Violence and Employee Conduct

In this example, the human resources addresses all employees in the company about some important issue "workplace violence and employee conduct"

Dear Employees,

An altercation occurred today at the 3rd Floor parking lot. The parties from the departments involved are now subject to suspension until further notice. Representatives of Company XYZ are cooperating with local authorities pending the outcome of the investigation.

Company XYZ  ill not tolerate violence, threats, abusive language, harassment, intimidation, and other disruptive behavior within company premises.

In line with this incident, Human Resources will conduct a workshop on tolerance and anger management on Tuesday, 2pm at the meeting room. Employee attendance is mandatory.

Thank you for your cooperation.

Human Resources Manager

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Thanksgiving Holiday Letter to Employees

Sample Thanksgiving Holiday Advisory Letter to Employees ..May be useful !! You should modify this letter to be suitable for your purpose.

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Dear All,

In celebration of Thanksgiving Day, our company understands the observance of these festive family holiday that commemorates "Our country's rich mix of cultures and traditions, reflecting the countless blessings and sacrifices made by our forefathers”, but due to the nature of our work and considering the industry where we belong, it is important that we ensure that our business is open even on holiday periods.

Management appreciates everyone’s continuous dedication and value to their job in making sure we prioritize our work responsibilities.

Employees who will report on these days shall be entitled to a Regular Holiday Premium as per required by State Law. If you would like to know the applicable holiday premium rates, you may get in touch with the Human Resource Department.

For everyone’s information and guidance.

Regards,

Human Resources

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Notice to Employees about Drugs in the Workplace

Sample letter of notice to employees about drugs in the workplace. The human resources department directs this letter to all employees in the company

Dear Employees,

Company (XYZ)is committed to providing a safe, healthy and drug-free working environment and wants to take this opportunity to remind employees about the importance of working drug free for their safety and that of their co-workers.

Some of the potential risks and hazards of workplace alcohol and drug use are obvious, particularly those related to safety. Alcohol and drug use can seriously impair judgment and coordination, which can lead to workplace accidents, injuries and even death. And a person does not need to be an alcoholic or drug addict to create safety hazards.

Workplace alcohol and drug use can weaken an organization’s ability to operate profitably and productively. It is also associated with lower levels of employee morale-not only that of employees struggling with alcohol or drug problems, but also those who work alongside them.

Key to preventing these problems is for all employees to understand that there is help for those struggling with alcohol and drug problems. If you (or someone you know within the office) are struggling to work drug free, you may get in touch with our Human Resources officer.

We will provide confidential, short-term counseling and referral services as a benefit to our employees. It is better that you come forward this early so we can assist you in getting a treatment plan.

Best Regards,

Human Resources Manager

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Sample layoff letter to employee

This is an example of layoff letter written by human resources department informing the employee that he is laid off . You should modify this letter to be suitable for your purpose and situation

Dear [Name],

I am writing this letter to officially inform you that due to the recent [budget cuts/ reorganization / recession] in the company, your entire department will no longer exist effective [day and date].

Pursuant to company policy, based upon your length of service in the company, you are entitled to [number]working days of notice.

During this notice period, you will be afforded reasonable opportunity to seek alternative opportunities for employment. Please consult with the Human Resources department on your remaining company benefits and severance pay .

I would also like to thank you for your invaluable service and dedication to the [company]. I regret the necessity of this action and wish you well in your future endeavors.

Sincerely,

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Termination letter to employee for Tardiness and poor performance

This is an example of Termination letter written by human resources informing the employee that he is dismissed. You should modify this letter to be suitable for your purpose and situation

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[Date]

[Address]

Dear [Name]:

We regret to inform you that your employment with our company shall be terminated on [date], and for the following reason(s):

1) Poor Performance

2) Tardiness

3) Inability to meet company's desired sales quota

Severance payments shall be made in accordance with company policy. You have a week to finish and hand over your tasks to your immediate supervisor.

Please arrange for the return of any company property in your possession.

Again, we regret this action is necessary.

Sincerely yours,

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letter of appointment for employment interview and testing

This sample letter of appointment for employment interview and Exam. You should modify this  letter to be suitable for your purpose and situation

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Dear [Name],

This will confirm your appointment for an interview for the position of Marketing Officer.

The interview will be at our offices located at 3264 Santa Barbara Avenue on Monday , 11 am. You can expect the applicant's exam and interview to take approximately 1.5 hours.

You will first meet Ms. Adam Roberts of the Human Resources Department. You are then scheduled to meet our head of Sales, Mr. Sam Henson for your final interview.

During the course of the week, we will inform you of our decision.

Once again, thank you for your interest in our firm. We look forward to seeing you on the above date.

Sincerely,

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Approval Letter for Request of Job Transfer

Sample Letter to inform the employee of the Approval of his/her  Request of Job Transfer. You should modify this letter to be suitable for your purpose and situation

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Dear [Name],

I am pleased to inform you that your request for transfer to [department] as [position] has been approved by our management. You will now report directly to [Name and position] under our [department].

Your compensation package now stands at [Amount] with the same full medical and dental coverage in our company's employee benefit plan.

As an employee transfer from [department], may I request that you have your current supervisor send our Human Resources Department your present accrued sick leave, vacation, health and personal leave balances in writing.

Regards,

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Complaint Letter from employer to human resources

Here is an example of  Complaint Letter: Responding to Employment Termination Threats Due to Pregnancy Leave. You are advised to modify this letter to be suitable for your purpose.

Dear Human Resources manager,

I have been on maternity leave since June 10, 2012 but I recently received a letter from Human Resources stating that my request for my maternity leave was filed too late.

I am also denied the option to take an extended maternity leave as you now require me to return to work on June 20, 2012 or resign immediately by giving your office 30 days notice. I believe this is an unjust move on your behalf, as I have specified before that my doctor has required me to take a maternity leave due to pregnancy complications.

I have also sought legal advice on the matter and I have ascertain that I have properly complied with company policy regarding the time frame of which I filed my notice. Under the laws of this country, I am entitled to 2-3 weeks maternity leave as a regular employee of the company. I have been a loyal employee of Cardanis Soles Inc. for the last six years.

Attached are the copy of my maternity leave documents, a letter from my lawyer regarding my rights as an employee and a mother. Also a document about the recent labor and workplace laws in effect.

I will file for legal action if you will pursue to terminate my employment based solely on my file for maternity leave.

As much as possible, I do not want to subject myself to any stressful scenarios given my condition. I also do not want such an issue to affect my working relationship with the company to which I have been a sincere and hardworking employee.

You may reach me through my contact details and we can meet and settle the matter at hand.

Regards,

Claudia the Pregnant employee

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Human Resources Notice on Employee's Maternity Leave

This sample letter is issued by Human Resources department replying to a request of maternity leave 

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Dear [Employee],

Congratulations and thank you for telling me about your pregnancy and the date that your baby is due. I am writing to you about your maternity leave and pay.

As we have discussed, you are eligible for [number of weeks] maternity leave. Company policy on maternity leave is as follows:

[Insert Maternity Leave Policy]

Given your chosen start date of [insert date], we anticipate your return to work on [date]. Your maternity pay will be the amount of [insert amount], this is a per day amount based on your monthly salary. You are also entitled to maternity benefits under the company's health plan.

If you want to change the starting date of your leave you must, if at all possible, inform me at least a month before your proposed new start date.

If you decide to return to work before [insert date leave ends], you must give me at a few days notice.

During your maternity leave, please make sure to keep in touch. [Name of employee] is filling in for some of your work tasks and he/she might need assistance or instruction from time to time.

If you decide not to return to work you must still give me proper notice. Your decision will not affect your entitlement to your severance pay and other employee benefits.

If you have any questions about any aspect of your maternity leave, please do not hesitate to get in touch with me. Congratulations to you and your family as you anticipate the arrival of your little one.

Sincerely,

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Sample Notice of Pre-Qualification

Here is a  sample notice of pre-qualification. You should modify this letter to be suitable for your purpose

Dear [Name] :

Greetings from [Company]!

We are glad to have had the opportunity to review your resume, which you submitted to us with an interest in the position of [Employee Position].

We would now like to invite you to take our online pre-qualification survey. We feel that this will provide us with a unique opportunity to get to know you, your expertise and your experience even better.

This serves as an important step in the company's integrated search, interview and selection process. You may rest assured that your survey submission and results will be treated with utmost confidentiality.

You will be contacted via email, shortly after receipt and review of your pre-qualification survey, to advise you of the next steps in the application process.

Alternatively, you may also reach us via email for any queries or concerns that you feel we might be able to help you with.

We look forward to receiving your completed pre-qualification survey soon!

And wish you a pleasant and productive day ahead.

Sincerest Regards,

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Notice of Applicant's Interview Date

Here we see a good  example of notice of applicant's interview schedule, confirming interview schedule letter for applicant. You are advised to modify this letter to be suitable for your purpose

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Dear [Name],

We received your application on-line for [position], and we appreciate your interest in joining our Team.

Currently, we have a vacancy for this and we would like to schedule you for screening on [date and time].

Please confirm your attendance by calling us on the contact details appeared below. Moreover, don’t forget to bring a current copy of your CV/resume.

Thank you.

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Rejection letter :Position No Longer Available

This is to inform the Applicant that the Job has been filled out and the timing in which the application was sent proved too late. You are advised to modify this letter to be suitable for your purpose.

This is also to note that the position is closed, it is a form of a rejection letter without being too direct on the applicant being unqualified.

Position No Longer Available  Letter Sample

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Dear [Name],

Thank you for the interest that you’ve shown to apply in our company. However, I am very sorry to inform you that the job was already closed just last week. I’ll just keep your CV on our active file and let you know if we have another vacancy that will suit your expertise.

Thank you very much,

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Tardiness and Absence without Leave Letter

Sample Letter from Human Resources department or boss to notify the employee about his tardiness and Absences without Leave letter 

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To: Name

From: Name

Date:

It has been brought to my attention that you are consistently tardy in coming in to work. We would like to call your attention to this, and also your absences without leave.

You are well aware that office hours begin at 8.30 am, and as the head of the department, you should set an example for the members of your staff. We understand that there are times when you are working overnight (or even longer), and you might come to work later than the given time - as long as people who might be expecting you are made aware of it. Please keep in mind that as an employee of this company, it is your obligation to inform the office if you are going to be absent, late or going somewhere else before coming into work.

As for your absences without leave, the office must be advised should you be unable to make it to work as you have responsibilities to take care of. At times, your duties can be designated to someone else for the time being, but it would be good for the people at the office to know in advance so as to avoid unnecessary worry.

In lieu of this, your duties as an employee also entail you to keep your communication lines open should someone need to contact you during the day.

Tardiness or absence, along with the difficulty we have communicating with you, may cause certain problems especially in cases of emergency, which as you know, in our line of work is always the case. Please be more aware of the time.

Pleased be advised.

Thank you

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Reply Letter to Freelance Job Application

Here, is a reply letter sample to freelance job application. You are advised to modify this letter to be suitable for your purpose, reasons and situation.

Dear Sir,

Thank you for your application for our freelance ad. You have a very impressive portfolio. However, the job requires face-to-face meetings with the client.

If you can devote time for the meetings, please let us know so we can consider you for the position and set a proper work schedule.

Still, we will keep your application data in our talent pool for possible outsource work in the future.

Thank you very much,

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